The room needs a workable delivery route and bar position, plus agreed arrangements for utilities, cleaning and waste. What the venue supplies depends on the booking; hiring a mobile bar does not automatically settle every part of the room's drinks service.
Agree the practical handover before the event
Confirm access times, unloading, steps or lifts, the working footprint and when the bar must be ready. Establish any electrical supply needed for the agreed equipment, along with handwashing, water and wastewater arrangements.
Then separate the supplies and duties: ingredients, ice, glassware, replenishment, used-glass collection and final clearance. Caterers, venue staff and the hired bar team should know which tasks are theirs. Put the agreed inclusions in writing so the host is not discovering missing supplies while guests arrive.
- Name the venue contact responsible for access and utilities.
- Record who provides each supply and who clears it afterwards.