Separate the pre-screening reception from any afterparty and agree when drinks service stops for the main programme. The bar should support guest arrival and conversation without obstructing the press area or the move into the screening.
Plan around the screening call
Share the guest arrival time, press activity, screening call and expected finish. If guests return for an afterparty, organise replenishment before that second wave rather than rebuilding the service while they wait.
Confirm whether talent or invited guests have a separate hospitality area. A second area needs its own staffing and supply plan; it should not rely on pulling the main bar's team away at the busiest moment.
- Agree any restrictions on drinks entering the screening space.
- Keep the bar and queue clear of photography positions and guest check-in.