You need a quotation and working brief that identify the team, bar, supplies, guest count and serving hours. Any campaign-specific presentation, artwork, filming or reporting should also be explicit, rather than inferred from a general promise to support the launch.
Make delivery and approval responsibilities visible
Record the venue, loading route, setup deadline, product-reveal timing and collection window. List the selected drinks and who supplies ingredients, ice and glassware, then assign replenishment and glass collection.
For branded elements, name the person who approves artwork and the point by which it is needed. For content or reporting, specify the agreed outputs and permissions separately. Include one event-day contact and an instruction route for timing changes, so the bar team can act without conflicting directions from several stakeholders.
- Match the final quote to guest numbers, hours and agreed inclusions.
- Circulate one current brief to the relevant event leads.