Plan the welcome around registration and the expected arrival wave, with an agreed serving method and clear responsibility for drinks and glassware. Do not place the drinks point where it turns check-in into a longer queue.
Make the handover from registration straightforward
Confirm the guest count, arrival window and whether delegates move straight into a session. Agree the selected drinks, including suitable alcohol-free provision, and any requirement for drinks ready at a particular time.
Check what the venue already supplies and what the hired team is responsible for. Keep preparation, replenishment and used-glass collection clear of entrances and session rooms. Prepared welcome drinks and individual cocktail orders need different planning, so settle the format rather than assuming all reception service is interchangeable.
- Agree quantities, timing and serving method before arrivals.
- Assign venue and hired-team duties without overlapping assumptions.