Confirm the guest count, cocktail periods and which drinks duties the bar team must cover. Then establish whether the event already has a workable bar, ingredients and glassware, or needs those supplied as part of the booking.
Quote against the same division of work
State whether the request is for bartenders only, physical bar hire or a complete cocktail package. List wine service, table delivery, glass collection and replenishment separately so neither team assumes the other has included them.
Share the kitchen and bar positions, loading route, preparation deadline and running order. Identify any restricted access or shared storage. The quotation should also show service hours, selected drinks and the person who can approve changes. A clear handover is more useful than a broad request for extra event staff.
- Keep the actual guest count consistent across both suppliers' briefs.
- Confirm preparation, service and collection times as distinct stages.