Agree the room, service times, delivery route and division of supplies before booking the bar. The written arrangements should make clear what the hotel provides, what Cocktailhire provides and what remains with the organiser.
Settle the details that affect the booking
Confirm the event's agreed supplier arrangements, loading access, parking, lift use, setup deadline and collection window. Ask which documents or site procedures the hotel requires so there is time to deal with them properly.
List the bar equipment, ingredients, ice, glassware, storage, power or water requirements and clearing responsibilities. A room booking, staffing quote and drinks package can cover different things even when each is described informally as bar service.
- Include the real guest count, selected drinks and first-arrival pattern.
- Keep changes to rooms, timings or suppliers in one written booking record.