The bar should be ready before its first guests arrive.
Agree a bar-ready time before the start of cocktail service, with enough setup access for the selected bar, equipment and preparation. The first drink time and the team's arrival time are not the same thing.
A clear schedule records when the room is accessible, when setup can begin and when guests enter. The time needed depends on access, the chosen setup and what is already in place. Do not assume a fixed setup duration without those details, particularly if lifts, long carrying routes or another supplier's work affect access.
A practical example
If the drinks reception begins at 5pm, the plan should have the bar working by then, not a team unloading at 5pm. Ask for the agreed arrival and readiness times in the event arrangements.
What to confirm for your wedding
- First cocktail-service time
- Access window and realistic equipment route
- Named contact for schedule changes
Continue with the related wedding planning guide. For the bar, team and cocktail supplies together, see our wedding cocktail packages.
Tell us about your wedding with the date, postcode, guest number and the times you want cocktails served.